Even if you do not run an international corporation, your company might still be an ideal target for criminals. All it takes is a single misstep, and these individuals can steal sensitive company information, wreak havoc on your devices, and blemish your reputation. These are just a few of the reasons why you might want to take a fresh look at business security.
Encrypt All Files
Free encryption software has become incredibly powerful in recent years, and these programs are a great first line of defense against data theft. This is especially important for files that are on any mobile devices. The theft of laptops, smartphones, and tablets has become quite common, and encrypting your files will make it nearly impossible for the average thief to gain access to sensitive data.
Limit Access to Servers
Many business owners do not realize just how much damage can be done by a criminal who has physical access to their servers. In just a few minutes, thousands of files can be copied over from a server or malicious software can be installed. If your servers are run by a third-party company, then you should ask them about their own practices to ensure that they have multiple layers of security.
Don’t Leave Hard Copies Around
Hard copies of sensitive data can be another major security problem. The best way to reduce your risks is to limit how many hard copies exist. Companies, like Vital Records Control, know that when data is no longer needed, all hard copies should be shredded immediately. It is also a good idea to go through old files at least two or three times a year to see if any can be permanently destroyed.
Create Strong Passwords
No matter how comprehensive your security might be, a single weak password could give a criminal access to your entire system. You and all of the employees in your company should create strong passwords for all files, devices, and accounts. These passwords should be alphanumeric and changed at least once every other month.
Keep Your Software Updated
Most software developers release updates as soon as they discover security risks. Even something as basic as your word processing software can be an entry point for malware. Luckily, programs can be set to update at regular intervals so you do not have to worry about your devices slowing down when they are needed the most.
There is no way to make your company 100 percent impervious to criminal activities, but a few simple steps will reduce your risk of losing sensitive data.